Privacy Notice
DATA PRIVACY NOTICE
The PCC of Skirbeck St Nicholas Church Boston – Diocese of Lincoln
Approved at PCC on 12th March 2020
Reviewed at PCC on 4th October
Due for renewal at 2023 APCM
2022
Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”)[1]
Who are we?
The PCC of Skirbeck St Nicholas Church Boston – Diocese of Lincoln is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
Contact details: The PCC Secretary.
via skirbeckstnicholas@gmail.com
How do we process your personal data?
The PCC of Skirbeck St Nicholas Church Boston – Diocese of Lincoln complies with its obligations under [the GDPR] by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:-
| Personal data used by: | Purpose |
| PCC secretary only. | To inform individuals of news, events, activities or services running at Skirbeck St Nicholas Church Boston. |
| PCC Secretary only. | To administer membership records. |
| Church Warden. | To provide cover for the administration of Weddings, Baptisms and Funerals during periods of absence. |
| Messy Church Registrar. | For full membership and notification of monthly activity days and other events. For sending out birthday cards. |
| Stewardship Officer. | To process gift aid applications. |
| Electoral Roll Officer. | To fulfil legal obligation the Electoral Roll is displayed for 14 days in Church after the Annual Parochial Church Committee meeting then securely retained for six calendar years. |
| Parish Priest | To be aware of who is on the Electoral Roll. |
| Safeguarding Officer. | To fulfil legal obligation and to reveal known criminal convictions. |
| General Members of the PCC | Fundraising, missional, communications, fulfil any legal obligations, pastural and spiritual. |
What is the legal basis for processing your data?
Some of our processing is necessary for compliance with a legal obligation. For example, we are required by the Church Representation Rules to administer and publish the electoral roll, and under Canon Law to announce forthcoming weddings by means of the publication of banns.
Religious organisations are also permitted to process information about your religious beliefs to administer membership or contact details.
Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.
Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interests of a third party (such as another organisation in the Church of England). An example of this would be our safeguarding work to protect children and adults at risk. We will always take into account your interests, rights and freedoms.
Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with the officer/s dealing with specific data. We will only share your data with third parties outside of the parish with your consent, unless legally obliged to do so.
How long do we keep your personal data[2]?
We keep some personal data permanently if we are legally required to do so. This enables us to fulfil our legal, statutory and parochial requirements expected of us. We endeavour, however, to keep your personal data for no longer than reasonably necessary, for safeguarding, pastoral and obligatory purposes.
Your rights and your personal data
Unless subject to an exemption [under the GDPR], you have the following rights with respect to your personal data:-
- The right to request a copy of your personal data which the PCC of Skirbeck St Nicholas Church Boston – Diocese of Lincoln holds about you;
- The right to request that the PCC of Skirbeck St Nicholas Church Boston – Diocese of Lincoln corrects any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary for the PCC of Skirbeck St Nicholas Church Boston – Diocese of Lincoln to retain such data;
- The right to withdraw your consent to the processing at any time;
- The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable).
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
- The right to lodge a complaint with the Information Commissioners Office.
Transfer of Data Abroad
Any electronic personal data transferred to countries or territories outside the European Economic Area (EEA) will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is also accessible from overseas so on occasion some personal data (for example in a newsletter) may be accessed from overseas.
Further Processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Changes to this notice
We keep this Privacy Notice under regular review and we will place any updates on this web page www.skirbeckstnicholas.co.uk. This Notice was last updated in March 2020.
Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the PCC Secretary via email skirbeckstnicholas@gmail.com .
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
[1] At the time of going to press the new Data Protection Bill, which incorporates the GDPR into national law, has started its journey through parliament. The final form of this legislation is not yet known, we have therefore referred to the GDPR as the relevant legislation.
[2] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: – https://www.churchofengland.org/about-us/structure/churchcommissioners/administration/librariesandarchives/recordsmanagementguides.aspx
St Nicholas, Skirbeck 